Understanding our Confidentiality Policy

Confidentiality

1 May 2025

General
  1. Protecting the privacy of our website users and visitors is our top priority. This Confidentiality Policy outlines how we handle and protect your personal information.
  2. This statement explains how we collect, store, and use your personal data as a user. Our Confidentiality Policy applies to all services and activities we provide or conduct.
  3. We collect and process personal data carefully and only to the extent permitted by law.
  4. Below, we outline the policies we follow and the reasons we collect and process personal data through this website, as well as through other platforms and applications managed by us or our affiliated companies.
  5. “Personal data” refers to any information relating to an identified or identifiable natural person. Such data serves as the basis for identifying or contacting the data subject. The term “processing” encompasses any operation or set of operations performed on personal data, including, but not limited to, the collection, recording, organization, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination, erasure, or destruction of such data.
  6. For the avoidance of doubt, we do not have any control over online surveillance or data processing activities conducted by international security agencies or other authorities possessing the relevant legal powers.
  7. We process information that a data subject voluntarily and directly provides to us when making contact—such as through written correspondence, email, contact forms, user account registration, social media platforms, or telephone communication. Such information may be retained in both physical and electronic address books, customer relationship management systems, or other relevant tools. Additionally, we may store and process data that we lawfully obtain from third parties or that is otherwise publicly accessible.
  8. By accessing or using our websites or applications, or by otherwise providing us with your personal information, you consent to the collection, use, disclosure, retention, and protection of your information in accordance with the practices outlined in this Policy. In certain instances, the provision of specific information is necessary for us to deliver our services. If you do not agree with the terms of this Policy, you are not permitted to access or use our websites or applications, nor to provide us with any personal information.
  9. The operative parties referred to in this Policy are the Company and you, the user of this site.
  • Company, Us, We, Our, Ours, etc. – Refers to the owners, operators, and publishers of the Site, as well as certain wholly owned subsidiaries, including any predecessors, successors, and assigns.
  • User, You, Your, Yours, etc. – Refers to you, the user of this Site, regardless of whether you access the Site solely for viewing purposes or with the intention of inputting data or information as a registered User.
  • Users – Refers to a registered User who has agreed to our User Agreement and registered an account with us, regardless of whether such individual has added information to the Database.
  • Site – Refers to https://rubysbook.com, any affiliated websites, and any mobile versions of such websites.
  • Access to the Site and use of the Services is restricted to individuals who are at least eighteen (18) years of age. We do not knowingly market to, collect, or solicit information from individuals under the age of eighteen (18). If you are under eighteen (18) years of age, you are prohibited from submitting any information to us and must immediately discontinue use of the Site. In the event that we become aware that we have collected information from or regarding an individual under the age of eighteen (18), we will promptly delete such information. If you believe that we may be in possession of information pertaining to a person under eighteen (18) years of age, please contact us using the details provided at the conclusion of this Privacy Policy.

This Privacy Policy applies to all Users and outlines the manner in which we utilize information collected about you. By using our services, you expressly consent to our collection and use of your information as described herein, regardless of when such information was obtained or recorded.

Revisions To This Policy.
  • We reserve the right to revise, amend, or modify this Policy, as well as our other policies and agreements, at any time and in any manner. You are encouraged to review this Policy periodically by revisiting this webpage and refreshing your browser. Please take note of the “Last Updated” date indicated at the top of this Policy. If the “Last Updated” date remains unchanged after refreshing your browser, you may assume that no modifications have been made since your last review. Any change to the “Last Updated” date signifies that this Policy has been revised or amended, and the revised or amended version will take immediate effect upon posting, superseding all previous versions.
Personal Information That We Collect.
  1. With respect to all Users, we may collect: (i) your IP address and other Internet network activity information, including but not limited to browsing history and online search queries; and (ii) additional passive information obtained from your devices, such as device identifiers and browser details.
  2. In connection with Users, we or our service providers may collect the following information: (1) name, alias, username, or other unique personal identifiers; (2) passwords and responses to security questions; (3) postal and billing addresses; (4) email addresses; (5) telephone numbers; (6) driver’s license, passport, or other government-issued identification numbers; (7) age and date of birth; (8) credit card or banking information; (9) order history; and (10) biometric data.
  3. We, or our service providers, may collect, store, and/or retain biometric information, including but not limited to scans of facial geometry, derived from any materials or verification documents you submit to us or upload to the Site. Such biometric data may be used for the purposes of age and/or identity verification, as well as for content monitoring.
How We Use Your Information.

We may use your personal information or share your personal information with third parties to:

  1. Provide you with access to the Site and use of the Services;
  2. Speed up the Services, such as by automatically updating your account information;
  3. Notify you about changes to the Services and our policies;
  4. Monitor and analyze traffic and usage trends related to the Services;
  5. Verify the integrity and security of the Services;
  6. Improve the Services and provide customer service;
  7. Investigate and prevent unauthorized or prohibited uses of the Services;
  8. Serve marketing or advertising materials to you;
  9. Provide any other good or service to you with your consent.
Third Party Data Tracking
  1. We currently utilize third party services to track certain usage data collected over time and across certain websites, as well as the effectiveness of certain advertising campaigns. We do not provide any personally identifying information to such third parties.
  2. Please note that we do not operate, control, or endorse any third-party websites that may be linked from the Site, nor are we responsible for the content or privacy practices of such third-party websites. We expressly disclaim any liability for your personal information provided to or collected by third-party websites. Furthermore, we make no warranties or representations that any third-party website (or this Site) will operate without error or interruption, that any defects will be remedied, or that any third-party websites or their servers are free from viruses or other harmful components. We advise you to exercise caution when leaving the Site and to review the privacy policies of any third-party website that may collect your personal information.
Sharing Your Personal Information with Third Parties and Data Handling in General

We safeguard personal data by implementing appropriate technical and organizational security measures and by storing such data on secure servers. The website is protected against unauthorized access, alteration, distribution, or manipulation through industry-standard security protocols. We incorporate data protection considerations from the outset of service planning (“privacy by design”), and all new products or services are provided with data protection-friendly default settings (“privacy by default”).

It is our policy not to share your personal information with third parties. However, we may disclose your personal information to third parties, without notice, if, in our sole discretion, we believe that it is reasonable to do so in order to:

  1. Comply with any applicable laws, regulations, or legal obligations;

  2. Identify, contact, or bring legal action against someone who may be violating our Terms & Conditions or other policies and procedures;

  3. Protect ourselves, our Users, or the general public;

  4. Facilitate a corporate transaction or reorganization, such as a divestiture, merger, consolidation, asset sale, joint venture, assignment, restructuring, dissolution, bankruptcy, receivership, liquidation, or any similar proceeding;

  5. Report suspicious behavior to law enforcement authorities or other governmental, administrative, or regulatory agencies;

  6. Cooperate, to the extent required by applicable law, with lawful criminal, civil, or administrative processes, discovery requests, subpoenas, court orders, warrants, writs, or other reasonable requests by authorities or persons with the legal power to obtain such process.

Data Retention.
  • Unless otherwise permitted or required by applicable laws or regulations, we will retain your personal information only for as long as necessary to fulfill the purposes described in this Policy. Notwithstanding the foregoing, we reserve the right to retain publicly available information and de-identified data for any legitimate business purpose without further notice to you or the need for your consent.
Our Commitment to Data Security.
  • We employ commercially reasonable safeguards to protect the transmission of all User information. However, we cannot guarantee that our security measures will prevent unauthorized third parties from unlawfully accessing this information. While we make every reasonable effort to prevent security breaches, the ingenuity of cybercriminals means that absolute security cannot be assured. Accordingly, you acknowledge and accept the risk of such breaches to the extent they may occur despite our reasonable security measures.
  • Except as expressly stated herein, we do not disclose User information to third parties, nor do we sell, rent, or otherwise provide your information to external entities, including advertisers or companies offering services similar to those of this Company. The Site may feature advertisements, including banners or links to third-party websites. You acknowledge and understand that such third-party sites typically have their own policies and procedures, including but not limited to terms of use and privacy policies, which differ from those of our Site. If you choose to access a third-party website, we strongly encourage you to review and familiarize yourself with its respective policies and procedures.
State Privacy Rights.
  • California: We do not meet the requirements of California Civil Code §1798.83, as we do not disclose personal information to third parties for direct marketing purposes. We also do not meet the applicability thresholds of the California Consumer Privacy Act (CCPA), in part because we do not sell your personal information.
  • Nevada: We do not meet the requirements of Nevada Revised Statute Chapter 603A. While we do not sell your personal information, Nevada residents may submit an opt-out request to [email protected], which we will honor if we sell your personal information at a future date.
  • Virginia: We do not meet the applicability thresholds of Virginia’s Consumer Data Protection Act.
  • Colorado: We do not meet the applicability thresholds of the Colorado Privacy Act.
  • Connecticut: We do not meet the applicability thresholds of the Connecticut Data Privacy Act.
  • Utah: We do not meet the applicability thresholds of the Utah Consumer Privacy Act.
  • Florida: We do not meet the applicability thresholds of the Florida Digital Bill of Rights.
Where to Direct Questions About Our Privacy Policy.

If you have any questions regarding this Confidentiality Policy, you may contact us at [email protected]